NSM Funds UK Associate Director - Company Secretarial



Associate Director Co-Sec

Position Summary:

This role reports to the Managing Director of NSM Funds UK in London.

  • Manage the Funds Company Secretarial team alongside the Managing Director making a significant contribution to the team.
  •  Acting as a primary point of contact ensuring a high level of client service delivery is always provided, whilst always meeting regulatory, corporate governance and company law requirements.
  • Liaising directly with clients understanding their specific / bespoke requirements.
  • Work with the Managing Director of NSMFUK to set clear and defined targets in terms of the company secretarial team’s objectives.
  • Provide guidance to members of the Company Secretarial team in regard to client matters and ensure compliance with internal policies and procedures.
  • Adhering to internally set targets and externally set dates and timelines.
  • Assisting more junior members of the team to adhere to the agreed scope of work and deadlines.
  • Have a clear working understanding of all clients (and their structures) within the team and the task involved to provide the services.
  • Understanding of client corporate governance principles and be able to adopt a professional yet commercial approach to the application of corporate governance within entities under administration.
  • Provide support to colleagues in the Fund Administration team to ensure services are provided in the timelines required.
  • Assist with the production and reviewing of internal policies and procedures.
  • Assist with the production and ongoing reviewing of relevant internal checklists.

Specific Duties:

  • Provide a professional and comprehensive Company Secretarial service to clients and their respective Boards.
  • Arranging and attending client board, committee and shareholder meetings.
  • Preparation of board packs for distribution in advance of board meetings.
  • Providing new directors (NED’s) with induction training with respect to their obligations and the operational aspects of LSE listed investment companies.
  • Liaison with Directors, Promoters, Investment Advisors and Shareholders to arrange relevant meetings and resolutions.
  • Drafting minutes of client board, committee and shareholder meetings.
  • Making statutory filings and regulatory notifications on behalf of clients.
  • Generally maintaining the statutory records of client entities.
  • Ensuring that Companies administered are operating within the scope of their Memorandum and Articles of Association, Matters Reserved for the Board, Committee Terms of Reference and Company Law obligations.
  • Working knowledge of LSE Listing Rules and/or other appropriate exchanges.
  • Understanding of other FCA applicable regulations including DTR and MAR.
  • Maintaining meeting and corporate reporting schedules.
  • Coordinating the production of Annual and Interim reports.
  • Drafting of the corporate governance reports


  • ICSA qualified with a minimum of 5 years proven experience supporting LSE listed investment companies (investment trusts, real estate investment trusts, VCT’s).
  • Excellent client service credentials.
  • A high level of attention to detail and the ability to work under pressure.
  • Can demonstrate strong verbal and written communication skills including report writing.
  • Ability to work to deadlines.
  • Proven IT skills.
  • Experience of using Board communication portals such as Diligent, Virtual Boardroom, Board Intelligence etc.
  • Ability to work using own initiative and maintaining the highest of standards at all times.